Traveler/ Buyer: hereinafter referred to as "You"
Vietnam Tour365: hereinafter referred to as "We"
Your purchase of any tour or other tourist services ("The Services") displayed on this website and our confirmation that the Services are available shall constitute a legal Agreement between you and Vietnam Tour365.
Normally, children enjoy discounts in accommodation and transportation services and in meal sets. In order to be advised on children discounts, you are required to provide us with details about children accompaniment, including the number and ages of accompanying children.
2.5.1 Payment by credit card
All transactions are processed securely using SSL (Secure Sockets Layer) at MasterCard system. Vietnam Tour365 do not store any information related to your card in Vietnam Tour365 system. Your card information is totally secured at the MasterCard System and the Bank for Foreign Trade of Vietnam (Vietcombank).
Currently, Vietnam Tour365 system accepts VISA, MasterCard, JCB, American Express and local cards such as Connect24.
You must present the credit card that was used to purchase the Services and your passport for check-in procedure. If you fail to produce the purchasing credit card and passport for verification, Vietnam Tour365 reserves the right to deny the ticket holder(s) from boarding.
The credit card holder must be in the travelling party.
2.5.2 Full Payment: A full payment shall be due immediately upon your confirmation of purchase of the reserved Services.
Failure to comply with these payment requirements will result in an automatic cancellation of the reservation.
2.5.3 Confirmation of booking: Your booking will not be treated as confirmed until your full payment of the booking has been made successfully and you receive our confirmation email.
If you are unable to use the purchased Services, in certain circumstances which we consider reasonable, the booking may be transferred to another suitable person; however the tour arrangement must remain the same and will only be allowed if all suppliers (e.g. hotels, land transport companies, airlines, etc.) agree to accept the name change.
As a result of any reservation change, in addition to a 10% administration fee, you will be charged any price increase, additional cost incurred and cancellation fee imposed by suppliers (e.g. hotels, railway companies, airlines, etc.)
2.7.1. Should you wish to cancel the booking, cancellation charges will be imposed. These are calculated from the day written notification is received by Vietnam Tour365 as a percentage of the total tour price, including surcharges, as shown below:
18.104.22.168. Cancellation 15 days or more prior to departure or use of the Services will be charged a 20% cancellation fee of the total cost of the Services.
22.214.171.124. Cancellation between 7 and 14 days prior to departure or use of the Services will be charged a 50% cancellation fee of the total cost of the Services.
126.96.36.199. Cancellation within 6 days prior to departure or use of the Services will be charged a 100% cancellation fee of the total cost of the Services.
Cancellation includes no-shows or cancellation after the departure.
2.7.2. No refund or adjustment will be made for segments of the Services not taken or unused.
2.7.3. The refund will be credited back to your credit card within 45 days from the confirmed date of cancellation.
It is your responsibility to obtain, at your own expense, all documentation required by all relevant government authorities. It is suggested that you be in possession of a valid passport and correct visas and vaccination certificates required by the country to be visited. You shall ensure your passport is valid for more than 6 months beyond the duration of the trip. We can consult and assist you about required documentation (such as entry visa into Vietnam…); information about these matters or related items (climate, clothing, baggage, personal gear etc) is given in good faith. Nonetheless we do not hold any responsibility in consulting and assisting, except for a written agreement between you and Vietnam Tour365 in advance. In case you do not possess the documentation required by the destination or by Vietnam Tour365, we reserve the right to refuse operating the Services and the refund will be based on the cancelled Services.
Your Services voucher and related documentation (if any) will be sent to you by email after your successful payment within a reasonable time. Please read the information carefully and immediately contact us if you find something unclear or incorrect.
2.10.1 It is your responsibility to provide us with the accurate information of your arrival & departure flights for good service performance. The tour shall start on time. Should you arrive late, we shall not provide you any refund for any part of the tour that you would miss.
2.10.2 All flight times, flight itineraries and carriers are subject to change, with or without prior notice. Vietnam Tour365 is not held responsible for any impact on the tour program that is caused by flight schedule changes.
You should take into account all international travel risks and familiarize yourselves with health requirements applicable to the areas you intend to visit. You are solely responsible for checking the safety and security conditions, vaccination, and other health requirements of governments in countries and areas to be visited or transited.
You will be met as agreed at our office, upon your arrival at the airport or at the given destination by Vietnam Tour365 representative. If you have any queries or problems, please contact our representative or our offices.
Your complaints shall be addressed as soon as possible directly to Vietnam Tour365 office from which you have bought the Services. It is recommended that the complaints be made on the spot and not wait until after your return home.
Any complaints against the Services of Vietnam Tour365 shall be made by yourself in writing, emailing or faxing and received by Vietnam Tour365 no later than 15 days after the event causing the complaint. Vietnam Tour365 will not be liable to complaints made more than 15 days after the event in question.
If the Services are canceled or changed by either side due to force majeure (fire, weather, accidents, natural disasters, war…), both sides are under no compensatory obligation for losses occurred nor under legal responsibility. However, each side shall have the responsibility to make the best effort to help the unfortunate side to alleviate the loss due to the uncontrollable reasons.
3.1.1 Bring along the ticket, credit card used for online payment of the ticket and necessary passport / ID card to authenticate it at Vietnam Tour365 offices at least 30 minutes before departure.
3.1.2 Carry all necessary identifications during the tour such as passport / ID card, birth certificate (Children), marriage certificate (For hotel).
3.1.3 In case where traveler bring along children under 15 years of age (non-blood related children) in the tour programs, traveler must bring power of attorney paper from the legal parents of the children which has been notarized by the local authorities.
3.1.4 During the tour, travelers must follow the programs and must not voluntarily separate from the crew. If travelers have any request for changes, they shall notify the tour guide or Vietnam Tour365 representative.
3.1.5 Keep and look after their baggage and valuables e.g. money, jewellery, camera, laptop, etc. In any case, Vietnam Tour365 will not be held accountable for any damage or loss of travelers' belongings. Baggage limit for one traveler are 1 bag less than 20kg to be put in the bus storage compartment and 1 handbag less than 7kg.
3.2.1 Guarantee all services are organized according to the agreed programs.
3.2.2 Provide exact and adequate information and requirements.
3.2.3 For the convenience and safety of travelers, we reserve the right to substitute hotels, flights, or bus, to alter itineraries, or to cancel the Services. Unless you fails to pay the final balance, or in case of force major or events beyond our control, we, upon cancellation, will be liable for a full refund of the money received by us, or offer the alternative Services of comparable standard.
3.2.4 We make arrangements with airlines, railways companies, coach companies, hotels and other independent parties to provide you with the Services you purchase. Although we take reasonable care in selecting these suppliers, we do not have any control over them and therefore cannot be responsible for their acts or omissions. Whilst we cannot accept any responsibility for any loss as a result of such actions or as a result of any act or omission of any such third-party, we will give reasonable assistance in helping to resolve any reasonable dispute.
This Agreement is governed by the laws of Vietnam and you agree to submit to the exclusive jurisdiction of the courts of Vietnam.
The traveler/buyer acknowledge receiving, reading and agreeing to the terms and conditions set forth above.